RFQ Checklist
Filling Machine RFQ Checklist
A practical checklist for buyers preparing quotation requests for liquid, oil, powder, cosmetic, paint or drum filling equipment.
Short Answer
A good filling machine RFQ should describe the product, container, fill volume or weight, output target, automation level, line modules, destination country and any safety or documentation needs. Photos or drawings reduce guessing and usually make the first quotation more useful.
Product details come first
The same container can need different equipment when the product changes. Product name, viscosity, foam, temperature, particles, flammability and cleaning needs should be described before machine configuration is discussed.
Container details prevent layout errors
Container photos or drawings help the supplier review filling height, neck size, lid type, conveyor guides, weighing platform, capping tools and labeling position.
Output target should be practical
State the target in bottles, pails, drums, bags or containers per hour. If you only know daily production, share the working hours and shift plan so the supplier can estimate the required speed range.
Define the supply boundary
A filling machine quotation may include only filling, or a full line with capping, labeling, coding, packing, conveyors, spare parts, documentation and commissioning support. Ask the supplier to show the supply boundary clearly.
Selection Points
RFQ Checklist
| 1 | Product name, viscosity, foam, temperature, particles and cleaning requirement. |
| 2 | Container type, volume, material, neck or opening, cap or closure and photos. |
| 3 | Target output per hour, daily production goal and shift plan. |
| 4 | Automation level: manual support, semi-automatic, automatic or complete line. |
| 5 | Destination country, power standard, installation condition and required documents. |
| 6 | Current pain point: slow filling, dripping, accuracy loss, labor cost or unstable capping. |
Common Buyer Questions
Can I request a quotation without final drawings?
Yes. A first review can start from product name, container photos, fill target and output. Drawings improve accuracy and should be added when available.
Should I ask for filling only or a complete line?
Ask for the scope that matches your production goal. If capping, labeling, coding or packing will be needed soon, include them in the RFQ so the layout can be planned correctly.
Why do suppliers ask for destination country?
Destination country affects power standard, documentation, shipping planning, language support and sometimes safety or compliance requirements.
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Need a clearer filling machine quotation?
Send the product name, container details, output target and required modules. HEMUfill will route the inquiry to the right filling machine configuration.
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